Automatically Upload Contractor Documents And Help Maintain Compliance

Your contractors may be well inducted, you may even have a reliable online delivery system to induct them with – but do you have a contractor management system that monitors their compliance? Probably not.

It’s amazing how many contracting companies don’t meet the safety compliance requirements of their employer – or the law. In one case, a leading Australian property manager discovered that 91% of its contractors did not meet compliance. That’s a dangerous and potentially very costly figure.

But the fact is there really is no excuse to not be completely on top of your contractor management. Unfortunately, most OHS managers equate contractor management with mountains of paperwork and file storage. And essentially, up until quite recently, that’s precisely what it’s been.

Finding a better system.
Today, there are online contractor management systems that enable you to automatically upload a number of essential contractor documents into your system where they can be automatically tracked. So what should you be looking for?

1.The ability to easily upload, track and manage compliance related documents such as WorkCover forms, insurances, company details.
2.Full reporting capabilities that enable you to quickly and easily check on contractor status, as well as provide automatic notification when documents expire.
3.Reliable support: it is important that the software or software-as-a-service you purchase is backed by good support – people who understand the product and the challenges faced by OHS managers
4.Proven capabilities: Just because it exists doesn’t mean it’s good. Make sure the contractor management system you purchase has been proven by companies that share your challenges.

When your contractor management system has these features in place, you willable able to

Eliminate almost all related paperwork

Automatically track all expiry dates

Run up to the minute reports on all contractors

Maintain and demonstrate compliance

Your contracting partners will also benefit from your contractor management system. Not only can they be made aware of expiry dates, some systems will actually email reminders to your contractors as well.

In fact, a good contractor management system will recognize that both the employer and the contracting company should be working hand in hand to improve compliance and workplace safety for their contractors – and ensure that the right mechanisms and tools are in place to ensure this happens easily.

But do the research before you part with your budget. There are various contractor management systems on the market and some are better than others. Begin by establishing your needs and find a solution that helps you meet them.

Our online safety induction training program works equally well for both Contractor Management and Contractor Management Software. Induction training can also take different forms at your place of business. For more information please do visit our website.

Automatically Upload Contractor Documents And Help Maintain Compliance

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